Ace the Google Certified Educator Level 2 Exam 2026 – Unleash Your Teaching Powers!

Adjusting sharing settings to 'Restricted' and limiting access is essential for protecting sensitive information in Google Docs. When you set a document to 'Restricted,' only individuals you explicitly invite can view or edit the document. This ensures that sensitive data is shielded from unauthorized users, thereby maintaining confidentiality. By controlling who has access, you effectively minimize the risk of accidental exposure or unauthorized sharing of information. This approach is particularly important in educational and professional settings where sensitive data must be handled with care.

In contrast, the other options involve practices that could jeopardize data security. For example, making a document 'Public' or enabling broad access increases the likelihood that sensitive information could be viewed by unwanted parties. Enabling version history, while useful for tracking changes, does not inherently provide protection against unauthorized access, especially if the document is widely shared. Furthermore, encrypting documents is a step toward security, but sharing them via email could still present risks if the email account is compromised or if the recipient's security measures are inadequate. Thus, the most effective means of safeguarding sensitive information in Google Docs lies in setting the sharing options to 'Restricted' and carefully managing access.